RentHub vs HQ Rental Software: what each costs

Two rental platforms, two opposite ways of charging for the same job. HQ Rental Software bundles: one monthly figure per fleet-size tier, with the booking engine and the digital signature inside it. RentHub unbundles: a small licence fee, a per-vehicle charge, and every module priced on its own. Neither model is wrong. But the two published numbers cannot be laid side by side until you have done some work first, and this guide is that work.

Which one is cheaper

RentHub, on every published figure, at every fleet size. That answer is also close to useless on its own, because the two prices do not buy the same software.

RentHub publishes €45 a month for the licence plus €1 to €4 per vehicle a month, "depending on the extra features active". HQ Rental Software publishes $120, $175 and $250 a month for fleets of 10, 25 and 50 vehicles, plus a one-time onboarding fee of $550 to $1,500.

At ten vehicles that is €55–85 against $120. RentHub wins the arithmetic and loses the comparison, for the reason in the next section.

Why the two published prices are not comparable

HQ's cheapest plan, Basic at $120, already carries online reservations, rental agreements, fleet management, customer management, reporting, online payments, channel management, the mobile app and digital signature. That is a working rental operation at the entry price.

RentHub's €45 plus per-vehicle fee carries the CRM, real-time synchronisation, dynamic pricing, the back office, unlimited users and unlimited training. The booking engine, the digital signature, e-invoicing, GPS tracking, POS and marketplace integration are listed as separate modules — and their prices are not published anywhere on the site.

So the €55 figure is the price of software that cannot yet take an online booking or have a contract signed, plus two quotes you do not have. The $120 figure is the price of software that can do both.

RentHub's published price is a floor. HQ's is close to a ceiling. Every comparison that puts "from €45" next to "from $120" and calls the first one cheaper has made that mistake, including most of the aggregator listings.

What each one costs at 10, 25 and 50 vehicles

Two cautions on the RentHub column. Its page says the per-vehicle rate falls as the fleet grows — "the bigger the fleet, the less each vehicle costs" — so the €4 top of the band is unlikely to apply at fifty vehicles; and above 150 vehicles the page stops quoting and asks you to write to them. Neither the module prices nor the volume curve are published, so the range is the widest honest reading of what the site says.

The first year is where the two models separate hardest. On HQ, Basic is $1,440 of subscription plus the $550 fee, so $1,990; Professional is $3,000 plus $1,500, so $4,500. On RentHub there is no setup fee on the page at all, and billing annually is about 10% cheaper — the published single-vehicle figures are €496.80 a year against €46 a month. HQ's annual discount is "up to 8%".

One thing neither page does for you: HQ publishes in US dollars and RentHub in euros, both excluding VAT. Nothing here has been converted, because the rate moves and a European buyer paying a dollar invoice also carries the card's conversion on top.

The numbers that are not on the pricing page

Both vendors have one. They are different numbers, and which one hurts you depends on your shape.

HQ: the onboarding fee and the branch count. The one-time $550 / $950 / $1,500 is charged before the first month and buys support credits plus one to four hours of configuration and training. Separately, every plan — including the $250 Professional — includes exactly one branch, and each additional one is $50 a month. An operator with a town office and an airport desk on Professional pays $300 a month, not $250.

RentHub: the module prices. You cannot build a budget from the website. The booking engine and the digital signature are not optional extras for a rental business; they are the two things that turn a calendar into an operation. Until RentHub quotes them for your fleet size, the €45 figure tells you almost nothing about what you will pay.

What happens when you add the eleventh vehicle

HQ's tiers are steps. Vehicle 11 moves you from $120 to $175 — a 46% rise for one unit. Vehicle 26 moves you from $175 to $250, another 43%. Vehicle 51 leaves the published table altogether into "Calculate Price", which means a sales conversation.

RentHub's curve is smooth. Vehicle 11 costs €1–4 more than vehicle 10 and nothing else changes, all the way to 150.

That difference decides more than the headline price for two kinds of business. A fleet parked just under an HQ ceiling — nine cars, or twenty-four — gets good value from the bundle. A fleet sitting just over one, or a seasonal fleet that swings across a boundary every summer, pays for headroom it does not use half the year. Count where your fleet actually sits before you read either price.

RentHub: what it does well, and what it does not do

RentHub is made by Renthub S.R.L. Unipersonale in Milan, and the site is published in seven languages. Its three named verticals are car rental (short and long term), chauffeur service — NCC, a regulated licence category in Italy — and equipment and machinery.

What stands out:

• Unlimited users on the base licence. Most vendors in this category charge per seat; HQ's own plans are built around user counts. If you run shifts with six or eight people touching the system, this is a real saving.
• No tier cliffs up to 150 vehicles.
• Unlimited training. The site offers free training calls rather than selling onboarding hours.
• A named chauffeur product, which is unusual and matters if that is your business.

What it does not do:

• No boats. Three published verticals, none of them marine. If you rent boats, RentHub is out of this comparison entirely — see the boat-specific comparison instead.
• No published module prices, which is the central problem with evaluating it from the outside.
• No published trial length. The route in is a demo request.

HQ Rental Software: what it does well, and what it does not do

HQ Rental Software covers four published sectors: car rental, self-service car rental, motorbikes and boats, and equipment rental. The marine page names captain management and boat inspection specifically, so the vertical is more than a line in a list.

What stands out:

• A native mobile app on every tier, with the whole counter flow inside it — vehicle inspection through to digital signature. This is the clearest thing HQ has that most of its competitors, Renviq included, do not.
• Channel management on every tier, for syncing availability outward.
• A free 7-day trial with no card, so you can see it before anyone sells to you.
• Everything but Enterprise is published, which makes it the easier of the two to budget for today.

What it does not do, or charges again for:

• One branch per plan, at every price point, plus $50 a month each after.
• The $550–1,500 onboarding fee, unavoidable and above the fold of nobody's comparison.
• Four things start on Standard, not Basic: bookkeeping, webhooks, the customer login portal and multiple languages. A ten-vehicle operator who needs a customer portal pays the twenty-five-vehicle price for it. Toll management and API access start higher still, on Professional.
• No published price above 50 vehicles.
• US dollar billing, and the company behind the product is CAAG B.V., organised under the laws of Curaçao — worth knowing if your procurement cares which jurisdiction the contract sits in.

A longer treatment of HQ on its own, including where operators tend to leave it, is in when operators leave HQ Rental Software.

Which one fits your fleet shape

• You rent boats → HQ. RentHub has no marine vertical.
• You run a chauffeur or NCC service → RentHub. It is a named vertical with its own pricing page; HQ does not advertise one.
• Your fleet crosses 11, 26 or 51 vehicles seasonally → RentHub's smooth per-vehicle curve, or any flat tier wide enough to hold the summer peak.
• You want a native app for the staff at the counter → HQ, clearly.
• You run more than one location → check the per-branch charge first. On HQ it is $50 a month each, forever.
• You need a budget today, without a sales call → HQ publishes everything below Enterprise. RentHub does not publish the modules you will need.
• You rent equipment → both cover it.

Where Renviq sits, and where it loses

Taking the losses first, because they are the honest part of a page written by a competitor.

Renviq has no native mobile app. The web app is responsive and runs in the phone's browser, so there is nothing to install and no app-store release — but also no offline capture. HQ's counter flow lives in its app, and that is a real advantage for anyone handing over cars outside wifi range. Renviq has no GPS or telematics; RentHub sells tracking as a module. And Renviq has no OTA channel manager, which HQ includes on every tier.

What it does differently: €49, €99 and €199 a month for 15, 50 and unlimited vehicles, with unlimited locations on every plan and no onboarding fee, a free tier for 2 vehicles and a 14-day trial that does not ask for a card. Card deposits are held on the customer's own saved card through the operator's own Stripe account, and Renviq takes no percentage of those transactions. Government filing for the markets it serves is in the product rather than sold as a module: Veri*Factu invoicing records and SES.HOSPEDAJES in Spain, FatturaPA XML generation and Ca.R.G.O.S. in Italy. Cars, motorbikes and boats run in one system rather than three tools stitched together.

The full plan table is on the pricing page, and a broader field is in the wider field of rental software.

What to check before you sign

1. Ask RentHub for the module prices in writing — booking engine, digital signature, e-invoicing — at your fleet size. Without them, you do not have a comparison, you have a floor.
2. Ask HQ what the onboarding fee covers, and what an hour costs once the included one to four are used up.
3. Count your locations, not your vehicles. One branch per plan is the charge most people discover in month two.
4. Ask whether a deposit is a real card hold or a number printed on the contract. They behave very differently when a customer disputes damage — see deposit.
5. Ask who owns the payment account. If the vendor's name is on it, your money moves at their speed.
6. Confirm the billing currency and who carries the conversion.
7. Ask about the exit before the entrance. Can you export bookings, customers, invoices and signed agreements, in what format, and at what notice?

How we checked these numbers

Every figure above was read on 7 October 2026 from the vendor's own site, and the exact pages are in the sources below. HQ's pricing table renders in the browser and does not appear in a plain page fetch, so it was read in a real browser and transcribed cell by cell. RentHub's figures come from its car-rental pricing page, including the result its own single-vehicle calculator returns.

Nothing here is taken from Capterra, GetApp or Software Advice. The prices those listings carry for both products disagree with the vendors' own pages, which is the ordinary state of aggregator pricing data and the reason this guide does not use it. Both vendors can change their prices without notice, and this page states the date it was checked so you can tell when it has gone stale.